Embassy of India, Hanoi, Vietnam : Right to Information Act

Right to Information Act

FULL TEXT OF RTI ACT 2005

Information about the Embassy, Required Under Section 4(1)(B) of the RTI Act, 2005

Contact details of officers for addressing applications under Right to Information Act, 2005: -

Chief Public Information Officer
Shri Roshan Lepcha
Counsellor (Political & Information)
Tel. No.: (84-24) 38244990 / Fax No.: (84-24) 38244998
Email:fspol[dot]hanoi[at]mea[dot]gov[dot]in

Appellate Authority
Shri Subhash P. Gupta
Deputy Chief of Mission
Tel. No.: (84-24) 38244992 / Fax No.: (84-24) 38244998
Email: dcm[dot]hanoi[at]mea[dot]gov[dot]in

Applications seeking information under the Act may be sent along with the prescribed fee Rs. 10/- (Rupees ten only) to the Embassy of India, Hanoi.Alternately, applicants may use the “eIPO” service for purchasing an Indian Postal Order electronically for filing RTI applications. An eIPO can be purchased online through e-Post Office Portali.e. http://www.epostoffice.gov.in or www.indiapost.gov.in. A printout of the eIPO needs to be attached with the RTI application. Debit and Credit cards can be used to purchase eIPO. The eIPO is being accepted by all Indian Embassies/ Missions with effect from 7 October 2013.

Please note that information provided under the Act is available to citizens of India only. Applications should be submitted along with documentary proof of Indian Citizenship (like copy of personal particulars pages of passport.) More information is available at RTI Website.

According to section 6(1) (a) of the RTI Act, 2005, a person who desires to obtain information under the Act is required to submit the application to the Public Information Officer (PIO) of the “concerned public authority”. Applicants are, therefore, advised to send their requests under the RTI Act to the Embassy only when the subject matter can reasonably be presumed to pertain to the Embassy. While section 6(3) provides for the transfer of an application by a receiving PIO to another [concerned] PIO, this is clearly meant to cover situations where the application is addressed to a PIO on the assumption that it has been directed to the concerned PIO. Where the information required obviously does not pertain to the Embassy, the application may be addressed to the concerned PIO directly.

Information about the Embassy, required Under Section 4(1)(B) of the RTI Act, 2005

1	The particulars of its organization, functions and duties;	Embassy of India, Hanoi is headed by Ambassador. It has a Deputy Chief of Mission and 6 Wings headed by Diplomatic officers: (i) Administration /Chancery Wing (ii) Consular Wing (iii) Defence Wing (iv) Economic & Commerce Wing (v) Political Wing (vi) Information, Culture and Education Wing. The functions of the Embassy, inter alia, include political, economic and defence cooperation, trade and investment promotion; cultural interaction, press and media liaison and scientific cooperation in the bilateral and multilateral contexts. Besides the above-mentioned wings, an Indian Cultural Centre (known as Sri Vivekananda Cultural Centre) isfunctioning at 63, Tran Hung Dao, opposite the Embassy premises. The Center organizes yoga and Indian traditional dance and music classes for Vietnamese, Indian and expatriate community members. Embassy functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business Rules.
2	The powers and duties of its officers and employees;	General Administrative powers are derived from Indian Foreign Services Pay, Leave and Compensatory Allowances Rules, as amended from time to time. Financial powers of Officers of the Embassy of India have been detailed in the Delegated Financial powers of the Government of India’s Representatives Abroad. Consular powers are derived from the Passport Act of India. The Officers of the Embassy function under the guidance and supervision of Ambassador.
3	The procedure followed in the decision-making process, including channels of supervision and accountability;	Decisions are taken under the instructions and supervision of the Ambassador and as per guidelines issued by Ministry of External Affairs.
4	The norms set by it for the discharge of its functions;	Norms are set under the instructions and supervision of the Ambassador and as per guidelines issued by Ministry of External Affairs.
5	The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;	IFS (PLCA) rules and annexes, Delegated Financial Powers of Government of India’s Representatives abroad Rules, Passport Act, Manuals on Office Procedures and Other Central Government Rules and manuals published by Central Government.
6	A statement of the categories of documents that are held by it or under its control;	Classified documents/files relating to India’s external relations. Unclassified documents/files including joint statements, declarations, agreements and MoUs. Passport and consular services application forms.
7	The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;	Embassy of India functions within the norms of India’s foreign policy formulated by the Ministry of External Affairs. Policy is implemented by the Embassy under the guidance and supervision of the Ambassador. There are bilateral mechanisms exist to discuss the new areas of cooperation and implementation of policies.
8	A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;	Tender evaluation committee and other committees are formed as and when required within Embassy as per directions of the Ministry. Embassy interacts regularly with representatives of think tanks, academic community and others.
9	A directory of its officers and employees;	The directory of officers may be downloaded from here..
10	The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;	A statement of monthly remuneration is shown at Annexure-I
11	The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;	The Budget figures are given in the statement shown at Annexure-II.
12	The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;	Embassy of India does not have any subsidy programmes.
13	Particulars of recipients of concessions, permits or authorizations granted by it;	No concessions/permits are granted by Embassy of India
14	Details in respect of the information, available to or held by it, reduced in an electronic form	The Embassy’s website contains the required information.
15	The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use	The Embassy of India has a separate Information and Culture Wing to provide information to the general public. The Indian Cultural Centre will have a reading room for public use.
16	The names, designations and other particulars of the Public Information Officers;	Chief Public Information Officer : Shri Roshan Lepcha, First Secretary (Plitical & Information) Tel. No.: (84-24) 38244990 / Fax No.: (84-24) 38244998 e-mail: fspol[dot]hanoi[at]mea[dot]gov[dot]in. The information of previous CPIOs of the Mission can be seen here..
17	Such other information as may be prescribed and thereafter update these publications every year;	The Embassy’s website is updated on a regular basis.

Monthly remuneration received by each officer and employees u/s 4(1) (b) (x) of RTI Act

Sl. No.	Grade/Post	No. of Post	Level of pay in pay Matrix (7th CPC)	Pay Scale (In Indian Rupees)
1.	Ambassador (Gr. II of IFS)	1	15	182200-224400
2.	DCM (Gr. III of IFS)	1	14	144200 - 218200
3.	Counsellor	2	13	123100-215900
4.	First Secretary	1	12	78800-209200
5.	Second Secretary (PPS)/Second Secretary	1/1	11	67700-208700
6.	Defence Attaché	1	13 (as per Defence pay matrix)	118500-214100
7.	Attaché	2	8	47600-15100
8.	Assistant Section Officer	4	7	44900-142400
9.	PA/Steno	2/1	7/4	44900-142400/25500-81100
10.	Office Superintendent	1	6 (as per Defence pay matrix)	35400-112400
11.	Security Guard	3	1/2/4	18000-56900/19900-63200/25500-81100
12.	Multi Tasking Staff	1	1	18000-56900

Annexure-II

Budget Estimates (2023-24)
Sl. No.	Head of Accounts	(in Rs.)
1	Salaries	30,000,000
2	Rewards	0
3	Allowance	80,000,000
4	LTC	226,000
5	Wages	71,000
6	Medical Treatment	5,094,000
7	TE (Local Tours)	2,698,000
8	TE (Others)	5,338,000
9	Office Expenses	4,699,000
10	Motor Vehicle	0
11	Furniture & Fixture	224,000
12	Fuel & Lubricants	555,000
13	Bank and Agency Charges	8,000
14	Repair and Maintenance	924,000
15	Other Charges (Other Revenue Expenditure)	0
16	Advertising & Publicity	1,037,000
17	RRT of Land and Buildings	13,288,000
18	Minor Civil and Electric Work	3,870,000
19	Information, Computer, Telecommunication equipment (ICT)	1,413,000
20	Digital Equipment	133,000
21	Swachhta Action Plan (SAP)	73,000
	Grand Total	149,651,000